The purpose of the F&E Subcommittee is to plan and carry out activities, such as picnics, dances, talent shows, etc., to raise money to help offset various costs related to holding RACNA. This subcommittee also has responsibility for entertainment activities, selecting the bands or Disc Jockeys to be used at all fund-raising and entertainment events. F&E will also arrange for all other forms of entertainment in conjunction with the convention and, most importantly, the subcommittee is responsible to generate fellowship awareness, excitement, interest and support for the convention.
The Fundraising & Entertainment Subcommittee (F&E) is comprised of a chairperson (elected by RACNA), vice-chairperson, secretary (chosen from F&E}, and voting members. Voting privileges are decided upon formation of the incoming subcommittee. As soon as possible, F&E should create a time-line for the planning year that includes all F&E duties with projected deadlines specified to complete each task. This timeline should be presented to RACNA as soon as it is developed. All expenditures need to be approved and receipts submitted to the F&E chairperson for reimbursement by RACNA treasurer.
- The Chair sets the meeting agenda, facilitates business, delegates responsibilities to members, and attends all RACNA meetings to report the subcommittee’s progress. The F&E chairperson should have the ability to deal effectively with people outside of the Fellowship, and most importantly, he/she needs to have demonstrated trustworthiness, especially where funds are concerned. Any mishandling of F&E money and/or resources is the ultimate responsibility of the F&E chairperson.
- The Vice-chair works closely with the chair and performs his/her duties in their absence.
- The Secretary is responsible for minutes (to be available at every meeting), provides any forms needed to perform duties, and is responsible for the upkeep and maintenance of the F&E archives. Copies of all materials that reflect business of the Subcommittee (minutes, contracts, brochures, letters, motion forms, entertainment proposals, etc.) are to be included in the archives as resources for future F&E Subcommittee members.
*Important Reminder: All members handling money and/or inventory will be required to sign the RASC Misappropriation and Theft Policy.